Institute of Astronomy

Project Coordinator

Published on 15/02/2023 
Institute of Astronomy, University of Cambridge
£27,929 - £32,348
3 years

The Institute of Astronomy (IoA) is committed to enriching the workplace experience through practices that promote mutual respect and wellbeing, providing opportunities for each member of the community to contribute to delivery of excellence in research, teaching, education and administration. To help us attain this goal we are looking for an experienced Project Coordinator to support the Heads of Department and Department Administrator in the implementation of mutual respect and wellbeing related initiatives in IoA. Your key role will be to contribute to the efficient coordination and delivery of these initiatives. This position will also provide support to the Institute's Summer Internship Programme promoting widening participation and oversight of event coordination.

The responsibilities of this role include:

  • The efficient coordination of the mutual respect and wellbeing programme, including providing support with the preparation of project outlines and plans, monitoring and reporting on project milestones, deadlines and deliverables, creating and maintaining project database and website, maintaining and updating project records, distributing documents relating to the project, and liaise with stakeholders as required.
  • You will also undertake publicity activities, carry out financial administration of the project and oversee departmental conferences and events.

Applicants for this position should have:

  • Experience in an administrative or project coordination role with excellent skills in Microsoft Office, organisation, communication, planning and reporting.
  • The ideal candidate will be able to demonstrate factual and theoretical knowledge of project administration and coordination.
  • Previous experience coordinating mutual respect and wellbeing programmes will be strongly desirable.

See the further information link below for further details on the required skills, experience and knowledge for this role.

In return, the IoA are offering:

  • A clear training and induction plan to ensure you are equipped with the skills and knowledge necessary to achieve success
  • Daily coffee mornings to encourage networking, with the opportunity to meet key stakeholders and colleagues
  • Regular meetings with your line manager and an annual development review to support your personal development
  • IT equipment to allow for hybrid working, where possible
  • Access to University personal development training courses to support your ongoing learning and development
  • A supportive and inclusive working environment that encourages collaboration and supports wellbeing
  • Beautiful location in Madingley Rise
  • Further excellent and competitive benefits for University of Cambridge Staff can be found here (

The position is full time and funds are available for this post for 3 years from date of appointment, with the possibility of extension.

Location: The Institute of Astronomy, University of Cambridge Madingley Road Cambridge CB3 0HA.

Informal enquiries are welcomed and can be made by email to Angela Macharia at If you have any queries regarding the application process please contact:

We welcome applications from individuals who wish to be considered for part-time working or other flexible working arrangements.

Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.

Closing Date: 2nd April 2023

Interview Date: to be confirmed

Please ensure that you outline how you match the criteria for the post and why you are applying for this role on the online application form.

Please include details of your referees, including email address and phone number, one of which must be your most recent line manager.

Please quote reference LG35493 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

Application Deadline Date: 
2 April 2023
Page last updated: 20 February 2023 at 16:57