Institute of Astronomy

Editing Your Profile Page

All members of the Institute of Astronomy have a personal profile which can include, in addition to your contact details, some biographical information about yourself, visible on the website. User profiles appear in the People section (under the appropriate categories of staff/student).

If you do not wish for your contact details to appear on the website, please contact Helpdesk ( You may have a profile page even if your contact details are not displayed.

In order to edit your profile page you will first need to log in. Then select My Profile form the menu beneath your username on the left hand side of any page (except the front page). This will take you to your personal profile page.

Then, to edit your profile, click the Edit tab at the top of the page.


You may attach a photograph, to appear in the top-right corner of your profile page. To do this, use the Photo form at the top of the profile's edit page.

Click Choose File, then browse to the photograph on your computer in the dialog that appears. Select OK (or equivalent, depending on your browser/platform) to confirm your selection in the file browser dialog, then back on the profile's edit page, click the Upload button to send your photo to the IoA server.

Photographs should be in JPG, PNG or GIF format and should be a maximum of 205 pixels wide. Photographs wider than this will be automatically scaled down on upload.

If, at a later date, you wish to remove or change your photograph, click the Remove button that appears here.


In the Research section, write a short paragraph about your research interests. Use the editor field like you would a word processor. You may apply basic formatting (bold, italic, etc.) and create hyperlinks using the buttons on the toolbar.

If you prefer, you may edit this field in plain text rather than using the editor. To do this, click the Switch to plain text editor link beneath the editor. Using the plain text editor, you may either enter text (press the Enter key twice to insert two line breaks to end a paragraph) or enter (X)HTML markup (note that the website is designed to be compliant to the XHTML 1.0 Transitional standard).

Research Themes and Keywords

Beneath the research fields are two selection boxes for Research Themes and Research keywords (in the Vocabularies box).

Selecting research themes will link your user profile to the pages of specific research themes within the Institute. A link to the research theme will appear on your profile and a link to your profile will appear on the page for the research theme.

Keywords allow you to further tag your research interests and will link on your profile to information about research projects relevant to that keyword.

From each box, you may select more than one item. To do so hold down either the Ctrl key (on Linux, Solaris, Windows, etc.) or the Cmd/Command key (on Macintosh) as you click the desired options.

Career, Selected Papers, Qualifications, Awards and Prizes

These fields are used in the same way as the research field (above) for you to enter the relevant parts of your profile.

Please provide only a selection of papers here - around 5 is an appropriate number, rather than providing a long list that will cause other information to become lost at the bottom of your profile.

You may wish to link the titles of your papers to relevant web links (for instance, a link to the paper on either ADS or the Preprint arXiv). To do so, after entering the title or other text you wish to make into a link, highlight that text and click the Link button on the editor's toolbar. In the dialog that appears, enter the address for the link and click OK.

Other Content

Anything you enter in the Other content field will appear beneath the other fields on your profile page. You may wish to use this to include details that do not fit into the other categories. If you wish to put a header on this content (or divide it into your own sections), use the Heading 2 style (available from the drop-down menu on the left of the editor's toolbar).

Publications and Preprints Links

In the 'business card' box to the right of your profile page, there will be links to your publications and preprints.

By default, these search the SAO/NASA ADS and the Preprint arXiv (astro-ph) respectively for your surname and first initial. This is suitable in most cases but at times (depending on how common your name is) find publications that are not yours.

In this case, we provide the facility to change these links. To do so, enter the URL you would like the link to point to in the relevant field at the bottom of your profile's edit page. A convenient way of constructing such a link is to visit the ADS or Preprint arXiv and perform the required search yourself, then when you are on the results page, copy the URL from your browser's address bar and paste it into the field on the IoA website.

If you leave these fields blank, the default addresses will be used.

If you do not wish for the Publications and/or Preprints links to appear on your profile, enter, in the relevant field(s), the text 'none' (without quotes).

When you have finished making changes, you can preview the page before saving, by clicking the Preview button at the bottom of the edit page. This will show you how the page will look once published (under the Preview full version heading, rather than the 'trimmed version' which is not relevant here). When you are happy with your change, click the Save button to update the page.

Page last updated: 20 February 2011 at 15:45