Final Announcement -
17 - 21 July 2006
Institute of Astronomy, University of Cambridge, UK
PLANET-DISC CONNECTION 2006
In this announcement:
1. Travel information
2. Registration and welcome reception
3. Information for speakers
4. Information for poster presenters
5. Web Proceedings
6. Scientific Highlights
7. Conference dinner
8. Lunches and internet access
Dear conference participant,
With just over a week to go before the Discs meeting begins,
we are sending you the final announcement with mostly practical
information. As always, if anything is unclear or if you have any
specific issues we need to deal with, please feel free to email us at
email@example.com - emails to this address will be forwarded to the Local Organising Committee and we will try to
deal with your requests as quickly as feasible.
1. TRAVEL INFORMATION:
We have now updated our web site,
http://www.ast.cam.ac.uk/meetings/discs06, to include the most
relevant information regarding arrival in the UK (if you happen to come
from abroad) and in Cambridge itself. For completeness, we will repeat
this information here:
Upon arrival at any of the London area airports, your options are to
either take a "coach" (= the British description of a long-distance bus,
operated by National Express), or a train. If you intend to come by
coach, we advise you to book your ticket in advance (web site address:
http://www.nationalexpress.com), although it should be said that those
coaches are rarely ever completely full. It just gives you a bit more
peace of mind, and doesn't cost any more than buying a ticket from the
ticket office. Choose "CAMBRIDGE, coach stop, Drummer Street,
Cambridgeshire" as your destination. Total journey time from Heathrow
is about 2.5 hours, from Gatwick 3.5 to 4 hours, from Stansted 40
minutes, and from Luton 1 hour and 10 minutes.
When traveling by train, national rail time tables can be accessed from
the National Rail web site, at http://www.nationalrail.co.uk. If
arriving at Heathrow airport, the fast (and hugely expensive) option is
to take the "Heathrow Express" fast train to London Paddington station,
then the Underground (metro) to King's Cross station, and a train to
Cambridge. The alternative is to take an Underground train direct from
Heathrow to King's Cross station, and then a regular train. In either
case, the journey time is just over 2 hours.
From Gatwick, take a Thameslink train to King's Cross Thameslink
station, walk a few hundred metres to the King's Cross mainline station
(signposted), then take a regular train to Cambridge. Total journey time
is about 2 hours.
From Stansted airport, the train is slightly faster (30 minutes) than
the coach (40 minutes), but a little more expensive. From Luton, your
only option is to catch a coach; journeys by train would need to go into
London first (and Luton airport is located in between London and
There are taxi ranks at the train and coach stations in Cambridge, and
we would recommend that you take a taxi to your destination. Most
conference delegates for whom we have arranged their accommodation will
be staying at Fitzwilliam College, see http://www.fitz.cam.ac.uk/conference.
Click on the site map of Fitzwilliam College
to get your bearings.
need to go to the main entrance via Storey's Way, which is at the
bottom of the map.
official check-in time at FITZWILLIAM COLLEGE is 2pm, but if you are arriving early in the
morning or late at night, please let us know (email firstname.lastname@example.org)
and we will inform the College, so that, in the case of very late arrivals, the Porter can leave a message on the Lodge window, for example, when he needs to temporarily close to make a site
security check etc.
There will be a room for you to
leave luggage. We will email participants arriving at Fitzwilliam
College with maps and instructions (see also
on how to get to the Institute of Astronomy.
If you wish to get to the Institute of Astronomy directly upon arrival,
we refer you to these directions:
http://www.ast.cam.ac.uk/contact/map/. Again, we recommend that you
take a taxi from either bus or train station, the cost of which should
be around 6 GBP.
2. REGISTRATION AND WELCOME RECEPTION:
If you arrive in time on Sunday, 16 July, you will be able to
register from 5pm in the main lobby of the Institute of Astronomy. The
Institute will not be open before this time. A welcome drinks and "finger" buffet reception will
take place from 6pm;
(but don't expect us to provide a full evening meal...). Attendance at
the reception is included in the conference fee.
The Registration desk will remain open until 7pm
and opens again on Monday morning, 17 July, from 8am. Thereafter it will remain open during programme breaks, at all lunchtimes and at the end of the meeting day until 6pm.
3. INFORMATION FOR SPEAKERS:
The Institute of Astronomy's lecture theatre is well equipped with
audio-visual aids. Speakers will need to check the compatibility of their
computing equipment before their presentation.
A windows laptop running powerpoint 2003 will be available for speakers who
wish to use it for their presentations.
If you have any queries regarding your presentation, please don't hesitate
to get in touch via email.
4. INFORMATION FOR POSTER PRESENTERS:
Our poster boards are 115cm wide and about 90 cm high; so please restrict the size of your
poster to these dimensions. This provides space for ONE A0-sized poster in LANDSCAPE format or TWO A1-sized posters in PORTRAIT format.
We will provide material to attach your poster to the boards. You will
find a final list of posters in your registration pack, each assigned a
number corresponding to a numbered poster board. Please stick to these
The programme includes an opportunity on Tuesday afternoon
for poster presenters to advertise their poster in a session
which will be followed by poster viewing. To ensure there
is sufficient time for poster viewing, presenters should prepare
just one overhead (transparency rather than powerpoint) and
should keep their presentation to under one minute.
5. WEB PROCEEDINGS:
As we are not producing actual proceedings we intend to post every contribution (talks and posters) on the web after the conference. Therefore we ask every speaker and poster presenter to provide files for their presentations (pdf preferred) saved on a memory stick or floppy disk.
Please bring these to the registration desk for copying.
6. SCIENTIFIC HIGHLIGHTS:
We have set up a
"Scientific Highlights" page.
Please contact Suzanne Aigrain
(email@example.com) if you want to include YOUR story.
7. CONFERENCE DINNER:
dinner will be held on Wednesday evening, 19 July at 19.:45 (until approximately 22.00-22.30) in the Hall at Trinity College in the centre of Cambridge, preceded by a reception under the Cloisters from 19:15.
The total cost of the dinner is 45 GBP.
[Participants should have by now communicated whether they have special dietary requirements, including those of their guests. If you are unsure please do not hesitate to email firstname.lastname@example.org after reading this.] If you would like to attend but have not reserved a seat please email email@example.com by Tuesday, 11 July, as it will be too late if you wait until you arrive in Cambridge.
The dress code at the dinner will be "smart casual".
8. OTHER PRACTICAL INFORMATION:
Lunch will be served daily in a marquee situated on the Thorrowgood lawn.
Please see programme for times.
[Please inform us of any special dietrary requirements as soon as possible, if necessary.]
During the meeting, you will be able to log onto our network to connect
to your home institute. Details will be available at Registration.
Wireless internet connection is available at the IoA.
The Cambridge summer is occasionally hot and sunny, often warm, regularly cool and invariably wet. Be prepared for anything, and expect rain. Nights are usually cool.
We look forward to seeing you in Cambridge!
LOC: Planet-Disc Connection,