Institute of Astronomy

Editing Research Projects/Subtopics

Within each of the main research themes, there are pages for specific research projects or subtopics. These pages are automatically linked to the main page for the relevant research theme and appear beneath it in the site's menu structure.

Each project or subtopic can itself be a section of the site. The subtopic page described here is for the top-level page of that project. Further pages may be created beneath this, however these will simply be 'pages' (without the specific icon and summary fields detailed here).

Selected users will have permission to edit the pages for these research themes. If you feel you should have access to a page and do not, please contact Helpdesk (helpdesk@ast.cam.ac.uk). Only site administrtrators can create new pages - if you require a new page, please contact Helpdesk with the title of the page you wish to create and where it should appear within the site structure.

To edit a page, you will first need to log in to the website. Navigate to the page you wish to edit (via the Research page and the relevant theme), then click the Edit tab at the top (beneath the page title).

Title

In the Title field, enter the title to appear at the top of the page.

Tags and Keywords

In the vocabularies box, you are presented with both a list of Research Themes and of Research keywords.

In the Research Themes field, ensure the page is linked to the relevant research theme. Note that if you wish to change the research theme a project falls under, you will need to contact Helpdesk (helpdesk@ast.cam.ac.uk) as the navigation strucure of the site will also need to be updated. Only select one theme per project/subtopic.

Keywords allow you to tag the project or subtopic with relevant research areas and will link to information about other research projects relevant to that keyword.

From the Research keywords box, you may select more than one item. To do so hold down either the Ctrl key (on Linux, Solaris, Windows, etc.) or the Cmd/Command key (on Macintosh) as you click the desired options.

Icon

Each research project/subtopic has an icon which will appear with the summary text on the page for the relevant research theme as well as in the top-left corner of the page for the project/subtopic itself (with the text flowing around it).

To change the icon, click Remove. You will then be presented with the option to upload a new icon (note that you will not be able to save the page with no icon).

Click Choose File, then browse to the image on your computer in the dialog that appears. Select OK (or equivalent, depending on your browser/platform) to confirm your selection in the file browser dialog, then back on the edit page, click the Upload button to send the image to the IoA server.

Images should be in JPG, PNG or GIF format and should be 100x100 pixels. Images of other sizes will not be accepted by the system. You should prepare a suitable image on your computer before uploading.

Summary

In the summary field, enter a short paragraph summarising the research field to appear with the icon on the page for the relevant research theme. This text will not appear on the page for the research theme itself.

Use the editor field like you would a word processor. You may apply basic formatting (bold, italic, etc.) and create hyperlinks using the buttons on the toolbar.

If you prefer, you may edit this field in plain text rather than using the editor. To do this, click the Switch to plain text editor link beneath the editor. Using the plain text editor, you may either enter text (press the Enter key twice to insert two line breaks to end a paragraph) or enter (X)HTML markup (note that the website is designed to be compliant to the XHTML 1.0 Transitional standard).

The summary text should give a concise overview of the research area - this field is limited to 240 characters.

Page Content

In the Page Content field, enter the content that is to appear on the page for the research theme. The icon selected (above) will appear in the top-left corner of this page automatically, however the summary text will not appear here.

Use the editor field like you would a word processor. You may apply formatting, make bulleted or numbered lists, create hyperlinks, insert images etc. using the buttons on the toolbar.

If you prefer, you may edit this field in plain text rather than using the editor. To do this, click the Switch to plain text editor link beneath the editor. Using the plain text editor, you may either enter text (press the Enter key twice to insert two line breaks to end a paragraph) or enter (X)HTML markup (note that the website is designed to be compliant to the XHTML 1.0 Transitional standard).

In most cases, the default 'input format' setting will suffice. In some cases, however, it is necessary to enable more complex formatting in the page, if, for instance, you have used tables. To do this, click Input format (beneath the editor) and select Full HTML.

Hyperlinks

To insert a link to another page, highlight the text you wish to turn into a link, then click the Link button on the editor's toolbar.

Then, in the dialog that appears, enter the URL the link is to point to and click OK. When linking to other pages within www.ast.cam.ac.uk, you should create links relative to the root (i.e. the top-level www.ast.cam.ac.uk) by starting the URL with / (for example http://www.ast.cam.ac.uk/example/path would be entered as /example/path). To link to pages outside of www.ast.cam.ac.uk, you should include the full address, e.g.http://www.example.com/page.

Redirection to External Pages/Sites

If the page for this research project is not within the main IoA website, but is hosted elsewhere, it is possible for this project/subtopic page to redirect to that external page. This will mean the project/subtopic still appears in the navigation structure of the main site and is linked on the page for the relevant research theme with an icon and summary text, but the link will go to the external page.site.

If the page is to redirect, enter the full URL (e.g. http://www.example.com/page) it is to redirect to in the External Link field.

If this field is set, the page content set here will not be displayed. Visitors will be redirected to the URL entered. If this field is empty, the subtopic page will be displayed normally.

Editing a Redirect Subtopic Page

If you have permission to edit a subtopic page that redirects to an external page/site, unlike other users when you visit it, you will not be redirected. Rather you will see a page with a link to the external page/site. From this page, you can access the Edit tab, allowing you to edit this page or redirection.

When you have finished making changes, you can preview the page before saving, by clicking the Preview button at the bottom of the edit page. This will show you how the page will look once published (under the Preview full version heading, rather than the 'trimmed version' which is not relevant here). When you are happy with your change, click the Save button to update the page.

Revision Control

Research project and subtopic pages fall under revision control on the website. This means that whenever you save changes to a page, a backup of the old version(s) will be stored. If necessary, you can revert a page to an old version if, for instance you have accidently deleted some content or damaged the formatting on a page. If you need to revert a page to a previous revision, please contact Helpdesk (helpdesk@ast.cam.ac.uk).

Page last updated: 20 February 2011 at 19:41